New Mexico Register / Volume
XXX, Issue 11 / June 11, 2019
This
is an amendment to 19.2.8 NMAC, Sections 9 and 11, effective 6/11/2019.
19.2.8.9 APPLICATIONS TO LEASE:
A. Requirements
for all applications. Applications
for agricultural leases may be filed for state trust lands shown on the state
land office departmental tract books as either open acreage or land under lease
at the time an application is submitted.
The commissioner shall reject any application to lease state trust
lands, whether held under an existing lease or not under lease at the time
application is made, if the commissioner determines that the award of a lease
to the applicant would not be in the best interests of the trust.
(1) A
single application shall not be accepted for lands held under more than one [(1)]
existing lease or for both open acreage and lands held by an existing lease.
(2) All
agricultural lease applications shall be made under oath on forms prescribed by
the commissioner.
(3) All
agricultural lease applications for open acreage or competitive bid shall
include a sworn appraisal of the land applied for, and all improvements located
thereon, made by a disinterested party who has personal knowledge and ability
to provide a true and accurate assessment of the value of the land and the
improvements [; provided, however, that an]. An existing lessee applying for a new
lease on trust land which the lessee currently leases, in lieu of an appraisal
of the improvements, shall
submit a listing of all improvements located on the land, [in addition to
the] but need not submit an appraisal of the land.
(a) All
appraisals of improvements made for the purposes of this rule shall be made on
the basis of replacement cost less a deduction for the total loss in value
arising from the physical deterioration or functional obsolescence of the
improvements, and a value shall be listed separately for each improvement.
(b) The
inclusion of unauthorized improvements on any appraisal or listing of improvements
submitted to the commissioner for any purpose shall not be interpreted as
approval of those improvements by the commissioner. Improvements shall be approved only as
provided under 19.2.8.17 NMAC “agricultural improvements” below.
B. Application
requirements for open acreage. In
addition to the requirements set forth in Subsection A above, agricultural
lease applications for open acreage shall be accompanied by:
(1) the lease application filing fee as set forth in the
schedule of fees;
(2) the
deposit of a sum equal to the first year's offered rental, which shall in no
case be less than the minimum rent in the schedule of fees, or if fewer than [twelve
(12)] 12 months remain in the period between the date of lease
application and the following September 30th, the deposit of an amount equal to
the first year's offered rental reduced on a pro rata basis by month; and,
(3) the
deposit of a sum equal to the appraised value of the authorized improvements on
the land applied for or a bill of sale or waiver of payment signed by the
holder of the right to compensation for such improvements.
C. Simultaneous
applications for open acreage. Upon
receipt of simultaneous applications for open acreage, the lease shall be
awarded to the applicant offering the highest annual rental or, at the
commissioner's discretion, the applications may be rejected; and
(1) the
applicants permitted to submit confidential sealed lease bids on forms and
pursuant to procedures prescribed by the commissioner with the lease awarded to
the applicant who by the date and time specified by the commissioner submits
the highest sealed bid, if to anyone; or
(2) the open acreage leased by advertised, competitive bid to
the bidder offering the highest annual rental, if to anyone.
D. Application
requirements for renewal. In
addition to the requirements set forth in Subsection A above, agricultural
lease applications for a new lease on lands held by the applicant under an
existing lease shall:
(1) be accompanied by the lease application filing fee as set
forth in the schedule of fees;
(2) be accompanied by the first year's offered rental, which
shall in no case be less than the minimum rent in the schedule of fees; and
(3) be
filed with the commissioner on or before August 1st of the year in which the
existing lease is to expire; the failure to submit the application on or before
August 1st shall result in the forfeiture of the lessee's right to obtain the
lease by matching the highest annual rental offered by other applicants to
lease the same land.
E. Application
requirements for competitive bids. In
addition to the requirements set forth in Subsection A above, agricultural
lease applications to lease lands leased to another under an existing lease
shall be made for the entire acreage under lease. Such applications shall be made on or before
September 1st in the year in which the existing lease is to expire, and shall
be accompanied by:
(1) the lease application filing fee as set forth in the
schedule of fees;
(2) the
deposit of a sum equal to the first year's offered rental which shall in no
case be less than the minimum rent in the schedule of fees; and
(3) the
deposit by money order, cashier's check or certified check of a sum equal to
the appraised value of the authorized improvements on the land applied for, or
a bill of sale or waiver of payment signed by the holder of the right to
compensation for such improvements.
F. Determination
of competitive bids. In the event
more than one [(1)] application is filed to lease lands held by an
existing agricultural lease, the lease shall be awarded to the applicant
offering the highest annual rental, provided that such award is in the best
interest of the trust. If, however, the
lease is not in default and one of the applicants is the lessee under the
existing lease who correctly applied for the new lease prior to August 1st, the
commissioner shall notify the lessee in writing of the amount of the highest
annual rental offered by another applicant for the lease and the name and
address of the applicant offering the highest annual rental. If the lessee matches such offer on or before
September 30th, the new lease shall be awarded to the lessee, if to
anyone. If the lessee does not apply to
lease the land on or before August 1st, and more than one [(1)] lease
application is made on the leased land on or before September 1st, the
commissioner, in the commissioner's discretion, may award the lease to the
applicant offering the highest annual rental, provided that such award is in
the best interest of the trust. Alternatively,
the commissioner may implement the procedures applicable in instances of
simultaneous application set out in Subsection C above.
G. Improvement
value disputes. The value of the
improvements, if in dispute, shall be determined by the commissioner's
appraisal. If there is a dispute over
the value of the improvements as determined by the commissioner, the disputing
party must file a contest to determine such value. The parties to such a contest shall be the
existing lessee and the competitive bidder.
H. Sealed
bids. A lessee or applicant
submitting a sealed bid in response to the commissioner's request for sealed
bids, shall not be permitted to change or supplement that bid after it has been
submitted.
I. Non-conforming
applications. Any lease application
which [is non-conforming to] does not comply with the
requirements of this [Subsection] Section 19.2.8.9 NMAC shall be
subject to rejection.
[(1) Applications that do not include an
appraisal of the land and of the improvements, or a listing of improvements as
described in Paragraph
(2) of Subsection B of 19.2.8.9 NMAC above, and the
required application filing fee and rental and improvement deposits set forth
below shall be rejected.]
[(2)] (1) If the rejected
application is to renew a lease, and such application is not corrected in time,
the applicant shall fail to retain the right to match a competitive bid set out
in Section 19-7-49 NMSA 1978.
[(3)] (2) In [his] the
commissioner’s discretion, but only in cases where there is no competitive
bid, the commissioner may, pursuant to Section 19-7-4 NMSA 1978, grant
additional time to correct minor errors or omissions in an application.
[3/11/1981,
1/20/1984, 9/30/1985, 12/1/1992, 6/29/1996; 19.2.8.9 NMAC - Rn, 19 NMAC 3 SLO
8.9, 9/30/2002; A, 4/15/2010; A, 6/30/2016; A, 6/11/2019]
19.2.8.11 RENTAL:
A. In the absence of a competitive bid, the annual
rental for grazing land leased under an agricultural lease shall be determined
by the following formula:
Annual
rental = $0.0474 (Base Value) x Carrying Capacity (CC) x Acreage x Economic
Variable Index (EVI).
(1) The
EVI in any year (t), October 1st through September 30th, is the ratio of the
value of a state land office adjustment factor for that year (SLOAFt) to the value of that same adjustment factor
calculated for the base year 1987 (SLOAF87), i.e., SLOAFt : SLOAF87, or SLOAFt divided by SLOAF87 (1987 base = 135).
(2) To
determine the SLOAF for each year (t+1), the commissioner shall use the
following formula, in which the three indices (the western states forage value
index (FVI), beef cattle price index (BCPI), and the prices paid index (PPI))
correspond to the United States department of agriculture's annually published
indices for the immediately preceding year (t):
SLOAFt+1 = -14.92 + (1.57 x FVIt) + (0.26 x BCPIt) - (0.67 x PPIt).
B. The commissioner
shall determine the carrying capacity for grazing land in accordance with
Section 19-7-29 NMSA 1978, which may be redetermined. A lessee seeking a reevaluation and redetermination
of the carrying capacity shall submit such forms as may be prescribed by the
commissioner.
[B] C. Notwithstanding
the application of the formula to determine lease rentals for grazing land, the
annual rental shall not be less than the minimum rent set forth in the schedule
of fees nor shall it be decreased or increased by more than thirty-three and [a
third] one-third percent [(.333)] of the preceding year's
rental for the same land.
[C] D. The
rental for cultivated land or land leased under an agricultural lease for other
uses shall be determined by the commissioner.
[D] E. In
computing rental on leases issued after October 1st, the rental for a part of a
month shall be the same as the rental for a full month.
[3/11/1981,
4/28/1982, 1/20/1984, 9/30/1985, 12/1/1992, 6/29/1996; 19.2.8.11 NMAC - Rn, 19
NMAC 3 SLO 8.11, 9/30/2002; A, 6/11/2019]