TITLE 1 GENERAL
GOVERNMENT ADMINISTRATION
CHAPTER 7 STATE PERSONNEL ADMINISTRATION
PART 9 PERFORMANCE APPRAISALS
1.7.9.1 ISSUING AGENCY: State Personnel Board.
[1.7.9.1 NMAC - Rp,
1 NMAC 7.9.1, 07/07/01]
1.7.9.2 SCOPE: All state agencies in the classified service.
[1.7.9.2 NMAC - Rp,
1 NMAC 7.9.2, 07/07/01]
1.7.9.3 STATUTORY AUTHORITY: NMSA 1978, Section 10-9-10(A)
and NMSA 1978, Section 10-9-15.
[1.7.9.3 NMAC - Rp,
1 NMAC 7.9.3, 07/07/01; A, 11/14/02]
1.7.9.4 DURATION: Permanent.
[1.7.9.4 NMAC - Rp,
1 NMAC 7.9.4, 07/07/01]
1.7.9.5 EFFECTIVE DATE: 07/07/01 unless a later date is cited at the end of a section.
[1.7.9.5 NMAC - Rp,
1 NMAC 7.9.5, 07/07/01]
1.7.9.6 OBJECTIVE: The objective of Part 9 of Chapter 7 is: to provide for
the regular appraisal and documentation of employee performance and review of
agency compliance in conducting performance appraisals.
[1.7.9.6 NMAC - Rp,
1 NMAC 7.9.6, 07/07/01]
1.7.9.7 DEFINITIONS: [RESERVED]
[1.7.9.7 NMAC - Rp,
1 NMAC 7.9.7, 07/07/01]
1.7.9.8 FORM:
A. The
performance and development of managers and employees shall be documented on a
director approved appraisal form that includes:
(1) basic employee
information (employee's name, working title, employee identification number,
position number, anniversary date, and the name of their immediate supervisor);
(2) job assignments
and goals;
(3) performance
rating areas; and
(4) signature spaces
for the employee, rater and reviewer to record initial, interim and final
performance appraisal discussions.
B. A performance
and development plan shall be initiated within 90 calendar days of appointment,
reassignment, promotion, demotion, reduction, transfer and/or the employee’s
appraisal date, and shall become a part of each employee's employment history.
[1.7.9.8 NMAC - Rp,
1 NMAC 7.9.8, 07/07/01; A, 11/14/02; A, 3/31/04; A, 9-14-07]
1.7.9.9 PERFORMANCE APPRAISAL:
A. Managers and supervisors
must successfully complete a director-approved course of study on employee
performance appraisal within 90 days of appointment as a supervisor.
B. The
performance and development of a career employee shall be reviewed
semi-annually and appraised by the immediate supervisor on an annual basis
completed by the employee’s anniversary date.
C. The performance
and development of a probationary employee shall be reviewed through at least
two interim reviews and a final review prior to the completion of the
employee’s probationary period. The
performance and development of promoted employees shall be reviewed through at
least two interim reviews and a final review prior to the completion of a
one-year period upon promotion.
D. The appraisal of
employee performance and development shall be performed by the immediate
supervisor with employee input and participation. Additional input and participation from
employee’s peers, customers, subordinates, or other appropriate personnel may
be applied when appropriate.
E. Appraisals may be performed whenever an immediate
supervisor wishes to make an employee’s performance a matter of record, upon
change of immediate supervisor, or whenever appropriate.
F. Managers and immediate supervisors
who fail to comply with the provisions of 1.7.9 NMAC may be subject to
disciplinary action including dismissal.
[1.7.9.9 NMAC - Rp,
1 NMAC 7.9.9, 07/07/01; A, 11/14/02; A, 7/30/03; 12/01/03; A, 3/31/04]
1.7.9.10 [RESERVED]
[1.7.9.10 NMAC - N,
07/01/02; A, 11/14/02; A, 7/30/03; A, 12/01/03; A, 3/31/04]
1.7.9.11 REBUTTAL: Employees may submit a rebuttal to performance appraisals,
which shall become a part of the performance appraisal.
[1.7.9.11 NMAC - Rp,
1 NMAC 7.9.10, 07/07/01]
1.7.9.12 REPORT TO THE BOARD: During the fourth quarter of
each calendar year the director shall report to the board on the record of each
agency in conducting performance appraisals of its employees in the classified
service. Agencies shall cooperate with the director, in accordance with the
provisions of NMSA 1978, Section 10-9-15,
and provide the director with such information concerning its performance
appraisals as the director may require.
[1.7.9.12 NMAC - Rp,
1 NMAC 7.9.11, 07/07/01; A, 11/14/02]
HISTORY OF 1.7.9 NMAC:
Pre-NMAC History:
Material in this
part was derived from that previously filed with the commission of public
records - state records center and archives as:
SPB Rule 17,
Performance Evaluation and Training, filed 05-22-80;
SPB Rule 17,
Performance Appraisal and Training, filed 06-03-81;
SPB Rule 17,
Performance Appraisal and Training, filed 10-21-82;
SPB Rule 13, Leaves
of Absence, filed 07-22-82;
SPB-9, Performance
Appraisal, filed 04-04-90;
SPB 12, Performance
Appraisals, filed 12-15-92;
SPB 9, Performance Appraisals,
filed 03-18-94;
History of Repealed Material:
1 NMAC 7.9, Performance Appraisals, filed 06-13-97.
Other History:
1 NMAC 7.11, Performance
Appraisals, filed 01-12-96 replaced SPB 12, filed 12-15-92;
1 NMAC 7.11, Performance
Appraisals, filed 05-02-96;
1 NMAC 7.11, Performance
Appraisals, filed 05-02-96 replaced by 1 NMAC 7.9, Performance Appraisals, filed 06-13-97;
1 NMAC 7.9,
Performance Appraisals, filed 06-13-97 replaced
by 1.7.8 NMAC, Absence and Leave, effective 07/07/01.