TITLE 4 CULTURAL RESOURCES
CHAPTER 5 STATE LIBRARY
PART 9 SPECIAL GRANTS TO PUBLIC
LIBRARIES
4.5.9.1 ISSUING AGENCY: Department of Cultural Affairs, New Mexico
State Library Division.
[4.5.9.1 NMAC - N, 7/1/2015]
4.5.9.2 SCOPE: Public libraries and developing public
libraries.
[4.5.9.2 NMAC - N, 7/1/2015]
4.5.9.3 STATUTORY AUTHORITY:
Subsection I of Section 18-2-4 NMSA 1978 directs the
state librarian to make rules and regulations necessary to administer the
division and as provided by law.
Subsection B of Section 18-2-4 NMSA 1978 directs the state librarian to
administer grants-in-aid and encourage local library services and generally
promote an effective statewide library system.
[4.5.9.3 NMAC - N, 7/1/2015]
4.5.9.4 DURATION: Permanent.
[4.5.9.4 NMAC - N, 7/1/2015]
4.5.9.5 EFFECTIVE DATE: July 1, 2015 unless a later date is cited at
the end of a section.
[4.5.9.5 NMAC - N, 7/1/2015]
4.5.9.6 OBJECTIVE: The objective of this rule is to describe the
special grants program. The special
grants program shall provide supplemental assistance to libraries for
activities that are not funded by state grants in aid or are not fully funded
by state grants in aid and encourage local library service and promote an
effective statewide library system.
[4.5.9.6 NMAC - N, 7/1/2015]
4.5.9.7 DEFINITIONS:
A. “Developing
library” has the same meaning as in 4.5.2 NMAC.
B. “Grant recipient” means a
public library or developing library that the state librarian selects to
receive a special grant.
C. “Public library” has the same
meaning as in 4.5.2 NMAC.
D. “Special grants” means funds
awarded by the state librarian for special library programs.
E. “Special library program” means
an activity that is not funded by state grants-in-aid or is not fully funded by
state grants-in aid and that encourages local library service and enhances the
effectiveness of a statewide library system.
[4.5.9.7 NMAC - N, 7/1/2015]
4.5.9.8 SPECIAL GRANTS
INITIATION: The state library or a
public library may propose a special library program.
[4.5.9.8 NMAC - N, 7/1/2015]
4.5.9.9 GRANT AVAILABILITY: The state library shall offer special grants
when the state librarian identifies the need for state-wide coordination of a
special library program and determines that sufficient federal or state funds
are available.
[4.5.9.9 NMAC - N, 7/1/2015]
4.5.9.10 FUNDING SOURCE: Special grants may be funded with federal
funds, state funds, and any other funds available to the state librarian and
not otherwise restricted. Use of state funds for special grants shall not
reduce state grants-in-aid.
[4.5.9.10 NMAC - N, 7/1/2015;
A/E, 7/1/2021; A, 12/28/2021]
4.5.9.11 ELIGIBILITY:
Public libraries and developing libraries that are eligible for state
grants-in-aid in a given fiscal year are also eligible for special grants,
unless the grant guidelines provide otherwise.
[4.5.9.11 NMAC - N, 7/1/2015;
A/E, 7/1/2021; A, 12/28/2021]
4.5.9.12 GRANT GUIDELINES: When the state librarian identifies the need
for state-wide coordination of a special library program and determines that
sufficient funding is available, the state librarian shall issue a special
grant announcement to all developing libraries and public libraries with grant
guidelines. The grant guidelines shall
include the following components:
A. Description
of the special library program;
B. Grant
application;
C. Application
timeline;
D. Special
library program’s budget-planning worksheet;
E. Applicable
rules and regulations; and
F. Selection
criteria.
[4.5.9.12 NMAC - N, 7/1/2015]
4.5.9.13 SELECTION: A committee
selected by the state librarian shall review special grant applications and
award special grants based on the
selection criteria specified in the grant guidelines.
[4.5.9.13 NMAC - N, 7/1/2015]
4.5.9.14 TRANSFER OF FUNDS:
Special grants shall only transfer to the grant recipient after the
grant recipient signs a contract, agreeing to the terms applicable to the
applicable special library program.
[4.5.9.14 NMAC - N, 7/1/2015;
A/E, 7/1/2021; A, 12/28/2021]
4.5.9.15 ACCOUNTABILITY:
A. Grant
recipients shall account for special grants separately from other funds.
B. If
a special grant includes federal funds, federal requirements for procurement
and record retention shall apply.
C. The
state library shall monitor special library programs.
[4.5.9.15 NMAC - N, 7/1/2015]
4.5.9.16 MAINTAINANCE OF EFFORT: A grant recipient’s governing body shall not
reduce the grant recipient’s budget as a result of the grant recipient’s
receipt of a special grant. Upon
demonstrated evidence that such a reduction has occurred, the grant recipient
shall be ineligible to receive special grants or state grants-in-aid for one
year after the reduction occurs.
[4.5.9.16 NMAC - N, 7/1/2015]
HISTORY
OF 4.5.9 NMAC: [RESERVED]