Category: Records Management

Home Archive by category "Records Management"

CERR

The Centralized Electronic Records Repository (CERR) The CERR is the repository utilized by the Commission of Public Records to securely manage the records housed in the records centers, e-mail and other electronic records, to apply retention to, and provide defensible disposition of electronic content.  The Commission of Public Records…

Local Government Guidance

Records Retention Guidance for Local Government The State Records Administrator does not have direct authority over the records retention and disposition practices of local governments (Counties, Municipalities, and local public bodies).  Pursuant to §14-3-18 NMSA, 1978, the Administrator may provide guidance to counties and municipalities on records retention.  This…

Old Retention & Disposition Schedules

The following schedules are for reference only. The official rule for Functional Retention and Disposition Schedule is the 1.21.2 NMAC. General Records Retention and Disposition Schedules (GRRDS) 1.15.2 NMAC General Administrative Records 1.15.3 NMAC General Adminstrative Records (For Use by Local Governments and Educational Institutions) 1.15.4 NMAC General Financial…

Storage Boxes

The Records Centers in Santa Fe and Albuquerque have storage boxes available for sale to state agencies and local government.  The Records Centers accept only standard size cubic foot boxes for the storage of inactive public records as per Rule 1.13.10.10.C NMAC. To purchase storage boxes please call: Santa…

Records Center Bureau

The Records Center Bureau operates two records centers with locations in Santa Fe and Albuquerque. The purpose of these centers is to handle storage, withdrawals, and disposition of records. The Santa Fe Records Center also provides secure storage for back-up electronic media. Listed below is a summary of the…

Agency Analysis Bureau

The Agency Analysis Bureau is responsible for the development of records retention and disposition schedules that identify the general and agency-specific records of state and local government agencies. This bureau also provides training on Basic Records Management and assists agencies with the development of records management programs. Listed below…

Responsibilities and Mission

While government offices maintain extensive amounts of records and information, workers must be able to locate records and information quickly for the successful flow of government operations. Records are the evidence of what an agency does. Records document business activities and transactions such as contract negotiations, business correspondence, personnel…

get_header(); ?>