Notices

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Commission of Public Records

The Commission usually meets four times a year.

FY2025

March 25, 2025 – Regular Commission Meeting

  • Notice and Agenda – DOCX (published 3/11/2025)
  • Notice of Cancellation – DOCX (published 3/21/2025)

December 17, 2024 – Regular Commission Meeting

  • Notice and Agenda – DOCX (published 12/05/2024)
  • Draft Minutes (11/19/2024) – DOCX (published 12/05/2024)
  • Directors Report – DOCX (published 12/16/2024)
  • Presentation (Dena Hunt) – PDF (published 12/16/2024)
  • FY 2024 Annual Report – PDF (published 12/19/2024)
  • FY 2024 Annual Report (reduced size) – PDF (published 12/19/2024)
  • Draft Minutes – DOCX (published 12/19/2024)

November 19, 2024 – Regular Commission Meeting

  • Notice and Agenda – DOCX (published 10/28/2024)
  • Draft Minutes (08/27/2024) – PDF (published 11/18/2024)
  • Deed of Gifts (Sean Schifano) – PDF (published 11/18/2024)
  • Presentation (Sean Schifano) – PDF (published 11/18/2024)
  • OSH Report – PDF (published 11/18/2024)
  • Director’s Report – DOCX (published 11/18/2024)
  • Elizabeth Ehrnst Bio – DOCX (published 11/18/2024)
  • Elizabeth Ehrnst Resume – PDF (published 11/18/2024)

FY2024

August 27, 2024 – Regular Commission Meeting

  • S8 Financial Summary – PDF (published 8/26/2024)
  • NMHRAB Renewing Members Bios – DOCX (published 8/26/2024)
  • FY25 OMA Resolution – DOCX (published 8/26/2024)
  • Director’s Report – DOCX (published 8/26/24)
  • Draft Minutes 02/20/2024 – PDF (published 8/26/2024)
  • Updated Notice and Agenda of Regular Meeting – PDF (published 8/21/2024)
  • Notice and Agenda of Regular Meeting – PDF (published 7/29/24)
  • Draft Minutes 08/27/2024 – PDF (published 09/05/2024)

May 21, 2024 – Regular Commission Meeting

  • Notice and Revised Agenda of Regular Meeting – PDF (published 5/9/2024)
  • Notice of Cancellation of Regular Commission Meeting – PDF (published 5/20/2024)

February 20, 2024 – Regular Commission Meeting

  • Notice and Agenda of Regular Meeting – PDF (published 2/6/2024)
  • Director’s Report – PDF (published 2/16/2024)
  • June 30th, 2023 OSA – PDF (published 2/16/2024)
  • FY 2023 Annual Report – PDF (published 2/16/2024)
  • Draft Minutes – PDF (published 2/29/2024)

November 21, 2023 – Regular Commission Meeting

  • Notice and Agenda of Regular Meeting – PDF (published 10/17/2023)
  • Jonathan Marc Pringle – PDF (published 11/14/2023)
  • Director’s Report – PDF (published 11/14/2023)
  • Draft Minutes – PDF (published 12/4/2023)

September 19, 2023 – Regular Commission Meeting

  • Notice and Agenda of Regular Meeting – PDF (published 8/18/2023)
  • Meeting Materials
    • Meeting Minutes – Signed- 9/19/2023 – PDF (Published 9/28/2023)
    • Meeting Minutes – Signed – 5/23/2023 – PDF (Published 9/20/2023)
    • Martha Shipman Andrews Resignation Letter – PDF (Published 9/15/2023)
    • Diane Shirley Kinderwater Deed of Gift – Draft – PDF (Published 9/15/2023)
    • Director’s Report – PDF (Published 9/15/2023)

August 22, 2023 – Regular Commission Meeting – Canceled

  • Notice of Cancellation – DOCX (published 8/14/2023)
Click here for prior meeting information

FY2023

May 23, 2023 – Regular Commission Meeting

  • Notice and Agenda of Regular Meeting – PDF (published 5/10/2023)
  • Meeting Materials
    • FY24 OMA Resolution – PDF (Published 5/22/2023)
    • Don Bullis Gift of Deed – Draft – PDF (Published 5/22/2023)
    • Jim Fierro Gift of Deed – Drafts – PDF (Published 5/22/2023)
    • Director’s Report – PDF (Published 5/22/2023)
    • Meeting Minutes – March 21, 2023 – Draft – PDF (Published 3/31/2023)
  • Meeting Minutes – May 23, 2023 – Signed – PDF (Published 9/20/2023)
  • Open Meetings Resolution FY 2024-01 PDF (Published 6/16/2023)

March 21, 2023 – Regular Commission Meeting

  • Notice of Regular Meeting – PDF (published 3/3/2023)
  • Agenda for Regular Meeting – PDF (published 3/8/2023)
  • Revised Agenda for Regular Meeting – PDF (published 3/15/2023)
  • Meeting Materials
    • Directors Report – PDF (published 3/20/2023)
  • Meeting Minutes – PDF (published 3/31/2023)

November 22, 2022 – Regular Commission Meeting

  • Notice of Regular Meeting – PDF (published 11/4/2022)
  • Agenda for Regular Meeting – PDF (published 11/4/2022)
  • Meeting Materials
    • Bios for Ryan Flahive and Lisa Johnston – PDF (published 11/21/2022)
    • Resume Lisa Johnston – PDF (published 11/21/2022)
    • Resume Ryan Flahive – PDF (published 11/21/2022)
    • Commission of Public Records Annual Financial Report – PDF (published 11/21/2022)
    • Directors Report – PDF (published 11/22/2022)
  • Meeting Minutes – PDF (published 3/24/2023)

October 6, 2022 – Regular Commission Meeting – Published 09/23/2022 3:45PM

  • Notice of Regular Meeting – PDF (published 9/22/2022)
  • Agenda for Regular Meeting – PDF (published 9/22/2022)
  • Meeting Materials
    • Account Code Revenue/Expenditure Summary – PDF (10/3/2022)
    • Annual Open Meeting – PDF (10/3/2022)
    • Deed of Gift: Dr. Stanley M. Hordes Collection – PDF (10/3/2022)
    • Presentation – Deed of Gift: Dr. Stanly M Hordes Collection – PDF (10/4/2022)
    • Directors Report – PDF (10/3/2022)
    • Financial Summary – PDF (10/3/2022)
    • Meeting Minutes – PDF (10/3/2022)

August 30, 2022 – Rule Hearing and Regular Commission Meeting – published 07/29/2022 4:15PM (Rescheduled)

  • RESCHEDULE: Notice of Regular Meeting – PDF (published 9/22/2022)
  • RESCHEDULE: Agenda for Regular Meeting – PDF (published 9/22/2022)
  • Notice of Rule Hearing and Regular Meeting – PDF
  • Original Agenda – PDF
  • Amended Agenda – PDF (published 8/22/2022)
  • Comments Received – PDF (published 8/25/2022)
  • Comments Received – PDF (published 8/26/2022)
  • Notice of cancellation of rule hearing – PDF (published 8/30/2022)
  • Meeting Materials
    • Deed of Gift: Dr. Stanley M. Hordes Collection – PDF (2/11/2022)
    • Deed of Gift Presentation: Dr. Stanley M. Hordes Collection – PDF (8/30/2022)
    • Manual of Suggested Practices – PDF (8/25/2022)
    • Financial Summary – PDF (published 8/29/2022)
    • Directors Report – PDF (published 8/29/2022)


FY 2022

May 24, 2022 – Regular Commission Meeting – published 05/12/2022 4:00 PM

  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF
  • Meeting materials – Director’s report – PDF
  • Nicolasa Chavez NMHRAB presentation – PowerPoint

February 22, 2022 – Regular Commission Meeting – published 02/10/2022 4:00 PM

  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF

November 30, 2021 – Regular Commission Meeting – published 11/19/2021 9:15AM

  • Notice of Regular Meeting
  • Original Agenda – PDF

August 31, 2021 – Regular Commission Meeting – published 08/10/2021 11:30AM

  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF

FY 2021

June 15, 2021 – Regular Commission Meeting – published 06/01/2021 4:50PM

  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF

May 25, 2021 – Regular Commission Meeting – published 05/14/2021 1:25AM

  • Notice of Cancellation of Regular Commission Meeting – PDF
  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF

February 23, 2021 – Regular Commission Meeting – published 02/08/2021 9:30AM

  • Notice of Regular Commission Meeting – PDF
  • Original Agenda – PDF

December 1, 2020 – Regular Commission Meeting – published 11/16/20 11:40AM

  • Notice of Regular Commission Meeting – PDF
  • Original Agenda – PDF
  • Revised 11-20-2020 Agenda – PDF

August 25, 2020 – Regular Commission Meeting – published 7/23/2020 3:45PM

  • Notice of Regular Commission Meeting – PDF
  • Original Agenda – PDF

NMHRAB

April 3, 2025

  • Notice of Meeting and Agenda – PDF (published 3/19/2025 4:22 PM)
  • Draft meeting Minutes – DOCX (Published 4/11/2025)

August 22, 2024

  • Notice of Meeting and Agenda – PDF (published 7/29/2024 2:30 PM)
  • Draft Meeting Minutes – PDF (published 9/4/2024 4:56 PM)

July 25, 2024

  • NOTICE OF CANCELLATION – DOCX (published 7/25/24 4:04 PM)
  • Notice of Meeting and Agenda – DOCX (published 7/10/2024 3:40 PM)

December 14, 2023

  • Notice of Meeting and Agenda – DOCX (published 12/4/2023 2:35 PM)
  • Draft Minutes – PDF

June 13, 2023

  • Notice of Meeting and Agenda – DOCX (published 6/29/2023 11:35 AM)
  • Approved Minutes – PDF

Previous Meetings

December 7, 2023

  • Notice and Agenda – DOCX (published 11/21/2022 1:10 PM)

July 29, 2022

  • Notice and Agenda – PAGE (published 07/18/2022 12:00PM)

July 14, 2022

  • Notice and Agenda – PAGE (published 07/01/2022 11:00AM)

November 9, 2021

  • Notice and Agenda – PAGE (published 10/29/2021 8:00AM)

July 20, 2021

  • Notice and Agenda – PAGE (published 07/09/2021 3:50PM)

March 31, 2021

  • Notice and Agenda – PAGE (published 03/11/2021 2:05PM)
  • New Mexico Historical Records Advisory Board – Call for Consultants – PDF

Other Announcements

NMSRCA Emergency Preparedness & Response Workshop (Meeting Materials)

Disaster Response and Recovery Workshop Tuesday, May 9, 2023 – PDF

Rights to Inspect Public Records (IPRA) – Notice

The State Archives of New Mexico reference and genealogy room closure – March 12, 2020

New Public Entrance – Carruthers Building – PDF

Building Hours – Carruthers Building – PDF

Sale of Government Records – PDF

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