Commission Meeting Materials

Home Commission Meeting Materials

The Commission of Public Records usually meets four times a year.

FY2024

November 21, 2023 – Regular Commission Meeting

  • Notice and Agenda of Regular Meeting – PDF (published 10/17/2023)
  • Jonathan Marc Pringle – PDF (published 11/14/2023)
  • Director’s Report – PDF (published 11/14/2023)
  • Draft Minutes – PDF (published 12/4/2023)

September 19, 2023 – Regular Commission Meeting

  • Notice and Agenda of Regular Meeting – PDF (published 8/18/2023)
  • Meeting Materials
    • Meeting Minutes – Signed- 9/19/2023 – PDF (Published 9/28/2023)
    • Meeting Minutes – Signed – 5/23/2023 – PDF (Published 9/20/2023)
    • Martha Shipman Andrews Resignation Letter – PDF (Published 9/15/2023)
    • Diane Shirley Kinderwater Deed of Gift – Draft – PDF (Published 9/15/2023)
    • Director’s Report – PDF (Published 9/15/2023)

August 22, 2023 – Regular Commission Meeting – Canceled

  • Notice of Cancellation – DOCX (published 8/14/2023)
Click here for prior meeting information

FY2023

May 23, 2023 – Regular Commission Meeting

  • Notice and Agenda of Regular Meeting – PDF (published 5/10/2023)
  • Meeting Materials
    • FY24 OMA Resolution – PDF (Published 5/22/2023)
    • Don Bullis Gift of Deed – Draft – PDF (Published 5/22/2023)
    • Jim Fierro Gift of Deed – Drafts – PDF (Published 5/22/2023)
    • Director’s Report – PDF (Published 5/22/2023)
    • Meeting Minutes – March 21, 2023 – Draft – PDF (Published 3/31/2023)
  • Meeting Minutes – May 23, 2023 – Signed – PDF (Published 9/20/2023)
  • Open Meetings Resolution FY 2024-01 PDF (Published 6/16/2023)

March 21, 2023 – Regular Commission Meeting

  • Notice of Regular Meeting – PDF (published 3/3/2023)
  • Agenda for Regular Meeting – PDF (published 3/8/2023)
  • Revised Agenda for Regular Meeting – PDF (published 3/15/2023)
  • Meeting Materials
    • Directors Report – PDF (published 3/20/2023)
  • Meeting Minutes – PDF (published 3/31/2023)

November 22, 2022 – Regular Commission Meeting

  • Notice of Regular Meeting – PDF (published 11/4/2022)
  • Agenda for Regular Meeting – PDF (published 11/4/2022)
  • Meeting Materials
    • Bios for Ryan Flahive and Lisa Johnston – PDF (published 11/21/2022)
    • Resume Lisa Johnston – PDF (published 11/21/2022)
    • Resume Ryan Flahive – PDF (published 11/21/2022)
    • Commission of Public Records Annual Financial Report – PDF (published 11/21/2022)
    • Directors Report – PDF (published 11/22/2022)
  • Meeting Minutes – PDF (published 3/24/2023)

October 6, 2022 – Regular Commission Meeting – Published 09/23/2022 3:45PM

  • Notice of Regular Meeting – PDF (published 9/22/2022)
  • Agenda for Regular Meeting – PDF (published 9/22/2022)
  • Meeting Materials
    • Account Code Revenue/Expenditure Summary – PDF (10/3/2022)
    • Annual Open Meeting – PDF (10/3/2022)
    • Deed of Gift: Dr. Stanley M. Hordes Collection – PDF (10/3/2022)
    • Presentation – Deed of Gift: Dr. Stanly M Hordes Collection – PDF (10/4/2022)
    • Directors Report – PDF (10/3/2022)
    • Financial Summary – PDF (10/3/2022)
    • Meeting Minutes – PDF (10/3/2022)

August 30, 2022 – Rule Hearing and Regular Commission Meeting – published 07/29/2022 4:15PM (Rescheduled)

  • RESCHEDULE: Notice of Regular Meeting – PDF (published 9/22/2022)
  • RESCHEDULE: Agenda for Regular Meeting – PDF (published 9/22/2022)
  • Notice of Rule Hearing and Regular Meeting – PDF
  • Original Agenda – PDF
  • Amended Agenda – PDF (published 8/22/2022)
  • Comments Received – PDF (published 8/25/2022)
  • Comments Received – PDF (published 8/26/2022)
  • Notice of cancellation of rule hearing – PDF (published 8/30/2022)
  • Meeting Materials
    • Deed of Gift: Dr. Stanley M. Hordes Collection – PDF (2/11/2022)
    • Deed of Gift Presentation: Dr. Stanley M. Hordes Collection – PDF (8/30/2022)
    • Manual of Suggested Practices – PDF (8/25/2022)
    • Financial Summary – PDF (published 8/29/2022)
    • Directors Report – PDF (published 8/29/2022)


FY 2022

May 24, 2022 – Regular Commission Meeting – published 05/12/2022 4:00 PM

  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF
  • Meeting materials – Director’s report – PDF
  • Nicolasa Chavez NMHRAB presentation – PowerPoint

February 22, 2022 – Regular Commission Meeting – published 02/10/2022 4:00 PM

  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF

November 30, 2021 – Regular Commission Meeting – published 11/19/2021 9:15AM

  • Notice of Regular Meeting
  • Original Agenda – PDF

August 31, 2021 – Regular Commission Meeting – published 08/10/2021 11:30AM

  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF

FY 2021

June 15, 2021 – Regular Commission Meeting – published 06/01/2021 4:50PM

  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF

May 25, 2021 – Regular Commission Meeting – published 05/14/2021 1:25AM

  • Notice of Cancellation of Regular Commission Meeting – PDF
  • Notice of Regular Meeting – PDF
  • Original Agenda – PDF

February 23, 2021 – Regular Commission Meeting – published 02/08/2021 9:30AM

  • Notice of Regular Commission Meeting – PDF
  • Original Agenda – PDF

December 1, 2020 – Regular Commission Meeting – published 11/16/20 11:40AM

  • Notice of Regular Commission Meeting – PDF
  • Original Agenda – PDF
  • Revised 11-20-2020 Agenda – PDF

August 25, 2020 – Regular Commission Meeting – published 7/23/2020 3:45PM

  • Notice of Regular Commission Meeting – PDF
  • Original Agenda – PDF
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