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Commission of Public Records

The Commission usually meets four times a year.

FY2026

March 26, 2026 – Regular Commission Meeting

Notice and Agenda - PDF (Published 03/09/2026)

Draft Meeting Minutes 12/16/2025 - PDF (Published 12/18/2025)

December 16, 2025 – Regular Commission Meeting

Notice and Revised Agenda – PDF (Published 12/05/2025)

Meeting Minutes 10/21/2025 - PDF (Published 02/27/2026)

Director's Report 12/09/2025 - PDF (Published 12/15/2025)

Meeting Video Recording 12/16/2025 - MP4 (Published 12/16/2025)

Notice and Agenda – PDF (Published 12/03/2025)

October 21, 2025 – Regular Commission Meeting

Notice and Agenda – PDF (Published 10/08/2025)

Meeting Minutes 8/19/25 – PDF (Published 10/22/2025)

Draft meeting minutes – PDF (Published 10/22/2025)

August 19, 2025 – Regular Commission Meeting

Notice and Agenda – PDF (Published 8/4/2025)

Meeting Minutes 6/10/2025 - PDF (Published 9/25/2025)

Meeting Video Recording 8/19/2025 - MP4 (8/26/2025)

Directors Report 8/19/2025 – PDF (Published 8/11/2025)

FY2025

June 10, 2025 – Regular Commission Meeting

Notice and Agenda – PDF (Published 5/23/2025)

Draft Meeting Minutes – DOCX (Published 6/11/2025 10:15 AM)

FY26 OMA Resolution – DOCX (Published 6/9/2025 10:15 AM)

Commission of Public Records June 30, 2024, Final OSA Submission – PDF (Published 6/9/2025 10:15 AM)

Minutes 12.17.24 signed PDF (Published 6/11/2025)

FY26 OMA Resolution signed PDF (Published 6/11/2025)

May 20, 2025 – Regular Commission Meeting

Notice and Agenda – DOCX (published 5/09/2025)

Annual Open Meetings Act Resolution FY2026-01 – PDF (published 5/19/2025)

Annual Financial Report – PDF (published 5/19/2025)

Notice of Cancellation of Regular Meeting – DOCX (published 5/20/2025)

March 25, 2025 – Regular Commission Meeting

Notice and Agenda - DOCX (published 3/11/2025)

Notice of Cancellation - DOCX (published 3/21/2025)

December 17, 2024 – Regular Commission Meeting

Notice and Agenda - DOCX (published 12/05/2024)

Meeting Minutes 11/19/2024 - PDF (Published 9/29/2025)

Directors Report - DOCX (published 12/16/2024)

Presentation (Dena Hunt) - PDF (published 12/16/2024)

FY 2024 Annual Report - PDF (published 12/19/2024)

FY 2024 Annual Report (reduced size) - PDF (published 12/19/2024)

Draft Minutes - DOCX (published 12/19/2024)

November 19, 2024 – Regular Commission Meeting

Notice and Agenda - DOCX (published 10/28/2024)

Meeting Minutes 8/27/2024 - PDF (Published 9/29/2025)

Deed of Gifts (Sean Schifano) - PDF (published 11/18/2024)

Presentation (Sean Schifano) - PDF (published 11/18/2024)

OSH Report - PDF (published 11/18/2024)

Director's Report - DOCX (published 11/18/2024)

Elizabeth Ehrnst Bio - DOCX (published 11/18/2024)

Elizabeth Ehrnst Resume - PDF (published 11/18/2024)

FY2024

August 27, 2024 – Regular Commission Meeting

S8 Financial Summary - PDF (published 8/26/2024)

NMHRAB Renewing Members Bios - DOCX (published 8/26/2024)

FY25 OMA Resolution - DOCX (published 8/26/2024)

Director's Report - DOCX (published 8/26/24)

Draft Minutes 02/20/2024 - PDF (published 8/26/2024)

Updated Notice and Agenda of Regular Meeting - PDF (published 8/21/2024)

Notice and Agenda of Regular Meeting - PDF (published 7/29/24)

Draft Minutes 08/27/2024 - PDF (published 09/05/2024)

May 21, 2024 – Regular Commission Meeting 

Notice and Revised Agenda of Regular Meeting - PDF (published 5/9/2024)

Notice of Cancellation of Regular Commission Meeting - PDF (published 5/20/2024)

February 20, 2024 – Regular Commission Meeting

Notice and Agenda of Regular Meeting - PDF (published 2/6/2024)

Director's Report - PDF (published 2/16/2024)

June 30th, 2023 OSA - PDF (published 2/16/2024)

FY 2023 Annual Report - PDF (published 2/16/2024)

Draft Minutes - PDF (published 2/29/2024)

Meeting Minutes 11/21/2023 - PDF (Published 9/29/2025)

November 21, 2023 – Regular Commission Meeting

Notice and Agenda of Regular Meeting - PDF (published 10/17/2023)

Jonathan Marc Pringle - PDF (published 11/14/2023)

Director's Report - PDF (published 11/14/2023)

Draft Minutes - PDF (published 12/4/2023)

Meeting Minutes 9/19/2023 - PDF (Published 11/22/2023)

September 19, 2023 – Regular Commission Meeting

Notice and Agenda of Regular Meeting - PDF (published 8/18/2023)

Meeting Materials: Meeting Minutes - Signed- 9/19/2023 - PDF (Published 9/28/2023)

Meeting Materials: Meeting Minutes - Signed - 5/23/2023 - PDF (Published 9/20/2023)

Meeting Materials: Martha Shipman Andrews Resignation Letter - PDF (Published 9/15/2023)

Meeting Materials: Diane Shirley Kinderwater Deed of Gift - Draft - PDF (Published 9/15/2023)

Meeting Materials: Director's Report - PDF (Published 9/15/2023)

August 22, 2023 – Regular Commission Meeting
Canceled

Notice of Cancellation - DOCX (published 8/14/2023)

FY2023

May 23, 2023 – Regular Commission Meeting

Notice and Agenda of Regular Meeting - PDF (published 5/10/2023)

Meeting Materials: FY24 OMA Resolution - PDF (Published 5/22/2023)

Meeting Materials: Don Bullis Gift of Deed - Draft - PDF (Published 5/22/2023)

Meeting Materials: Jim Fierro Gift of Deed - Drafts - PDF (Published 5/22/2023)

Meeting Materials: Director's Report - PDF (Published 5/22/2023)

Meeting Minutes - March 21, 2023 - PDF (Published 3/31/2023)

Meeting Minutes - May 23, 2023 - Signed - PDF (Published 9/20/2023)

Open Meetings Resolution FY 2024-01 PDF (Published 6/16/2023)

March 21, 2023 – Regular Commission Meeting

Notice of Regular Meeting - PDF (published 3/3/2023)

Agenda for Regular Meeting - PDF (published 3/8/2023)

Revised Agenda for Regular Meeting - PDF (published 3/15/2023)

Meeting Materials: Directors Report - PDF (published 3/20/2023)

Draft Meeting Minutes 3/21/2023 - PDF (published 3/31/2023)

Meeting Minutes 11/22/2022 - PDF (Published 3/24/2023)

November 22, 2022 – Regular Commission Meeting

Notice of Regular Meeting - PDF (published 11/4/2022)

Agenda for Regular Meeting - PDF (published 11/4/2022)

Meeting Materials: Bios for Ryan Flahive and Lisa Johnston - PDF (published 11/21/2022)

Meeting Materials: Resume Lisa Johnston - PDF (published 11/21/2022)

Meeting Materials: Resume Ryan Flahive - PDF (published 11/21/2022)

Meeting Materials: Commission of Public Records Annual Financial Report - PDF (published 11/21/2022)

Meeting Materials: Directors Report - PDF (published 11/22/2022)

Meeting Minutes - PDF (published 3/24/2023)

October 6, 2022 – Regular Commission Meeting
Published 09/23/2022 3:45PM

Notice of Regular Meeting - PDF (published 9/22/2022)

Agenda for Regular Meeting - PDF (published 9/22/2022)

Meeting Materials: Account Code Revenue/Expenditure Summary - PDF (10/3/2022)

Meeting Materials: Annual Open Meeting - PDF (10/3/2022)

Meeting Materials: Deed of Gift: Dr. Meeting Materials: Stanley M. Hordes Collection - PDF (10/3/2022)

Meeting Materials: Presentation - Deed of Gift: Dr. Stanly M Hordes Collection - PDF (10/4/2022)

Meeting Materials: Directors Report - PDF (10/3/2022)

Meeting Materials: Financial Summary - PDF (10/3/2022)

Meeting Materials: Meeting Minutes - PDF (10/3/2022)

August 30, 2022 – Rule Hearing and Regular Commission Meeting
Published 07/29/2022 4:15PM (Rescheduled)

Reschedule: Notice of Regular Meeting - PDF (published 9/22/2022)

Reschedule: Agenda for Regular Meeting - PDF (published 9/22/2022)

Notice of Rule Hearing and Regular Meeting - PDF

Original Agenda - PDF

Amended Agenda - PDF (published 8/22/2022)

Comments Received - PDF (published 8/25/2022)

Comments Received - PDF (published 8/26/2022)

Notice of cancellation of rule hearing - PDF (published 8/30/2022)

Meeting Materials: Deed of Gift: Dr. Stanley M. Hordes Collection - PDF (2/11/2022)

Meeting Materials: Deed of Gift Presentation: Dr. Stanley M. Hordes Collection - PDF (8/30/2022)

Meeting Materials: Manual of Suggested Practices - PDF (8/25/2022)

Meeting Materials: Financial Summary - PDF (published 8/29/2022)

Meeting Materials: Directors Report - PDF (published 8/29/2022)

FY 2022

May 24, 2022 – Regular Commission Meeting
Published 05/12/2022 4:00 PM

Notice of Regular Meeting - PDF

Original Agenda - PDF

Meeting materials - Director's report - PDF

Nicolasa Chavez NMHRAB presentation - PowerPoint

February 22, 2022 – Regular Commission Meeting
Published 02/10/2022 4:00 PM

Notice of Regular Meeting - PDF

Original Agenda - PDF

November 30, 2021 – Regular Commission Meeting
Published 11/19/2021 9:15AM

Notice of Regular Meeting

Original Agenda - PDF

August 31, 2021 – Regular Commission Meeting
Published 08/10/2021 11:30AM

Notice of Regular Meeting - PDF

Original Agenda - PDF

FY 2021

June 15, 2021 – Regular Commission Meeting – published 06/01/2021 4:50PM

Notice of Regular Meeting - PDF

Original Agenda - PDF

May 25, 2021 – Regular Commission Meeting – published 05/14/2021 1:25AM

Notice of Cancellation of Regular Commission Meeting - PDF

Notice of Regular Meeting - PDF

Original Agenda - PDF

February 23, 2021 – Regular Commission Meeting – published 02/08/2021 9:30AM

Notice of Regular Commission Meeting - PDF

Original Agenda - PDF

December 1, 2020 – Regular Commission Meeting – published 11/16/20 11:40AM

Notice of Regular Commission Meeting - PDF

Original Agenda - PDF

Revised 11-20-2020 Agenda - PDF

August 25, 2020 – Regular Commission Meeting – published 7/23/2020 3:45PM

Notice of Regular Commission Meeting - PDF

Original Agenda - PDF

NMHRAB

April 3, 2025

Notice of Meeting and Agenda - PDF (published 3/19/2025 4:22 PM)

Draft meeting Minutes - DOCX (Published 4/11/2025)

August 22, 2024

Notice of Meeting and Agenda - PDF (published 7/29/2024 2:30 PM)

Draft Meeting Minutes - PDF (published 9/4/2024 4:56 PM)

July 25, 2024

NOTICE OF CANCELLATION - DOCX (published 7/25/24 4:04 PM)

Notice of Meeting and Agenda - DOCX (published 7/10/2024 3:40 PM)

December 14, 2023

Notice of Meeting and Agenda - DOCX (published 12/4/2023 2:35 PM)

Draft Minutes - PDF

June 13, 2023

Notice of Meeting and Agenda - DOCX (published 6/29/2023 11:35 AM)

Approved Minutes - PDF

Previous Meetings

December 7, 2023

Notice and Agenda - DOCX (published 11/21/2022 1:10 PM)

July 14, 2022

Notice and Agenda - PAGE (published 07/01/2022 11:00AM)

July 29, 2022

Notice and Agenda - PAGE (published 07/18/2022 12:00PM)

November 9, 2021

Notice and Agenda – PAGE (published 10/29/2021 8:00AM)

July 20, 2021

Notice and Agenda - PAGE (published 07/09/2021 3:50PM)

March 31, 2021

Notice and Agenda – PAGE (published 03/11/2021 2:05PM)

New Mexico Historical Records Advisory Board - Call for Consultants - PDF

Other Announcements 

NMSRCA Emergency Preparedness & Response Workshop (Meeting Materials)

Disaster Response and Recovery Workshop Tuesday, May 9, 2023 - PDF

Rights to Inspect Public Records (IPRA) - Notice

The State Archives of New Mexico reference and genealogy room closure - March 12, 2020

New Public Entrance - Carruthers Building - PDF

Building Hours - Carruthers Building - PDF

Sale of Government Records - PDF